Submitted by HSA Secretary Hannah Camp
·
Attendance
o Reia, Logan, Emma, Eli, Emily, Andrew, Felicity, Mickeal, Gwenny, Allyson, Hannah, Alexus, Connor, Saul, Lindsay, Dr. Benton, Dr. Wells
o
Not present: Lauren, Delanie, Megan, Cas, Hunter
·
Leadership Team Communication
o Snapchat
group – HSALT 23-24
·
Meetings
o Weekly
to start the semester
o Mondays
at 3:30pm
·
All-honors communication
o Weekly
all-honors emails on Friday – long lists
o Remind
messages from Dr. Benton (day of events)
Other
Remind messages from President/VP (during the week)
Description
of Leadership Team Responsibilities (see addenda for details)
o
All:
§ Recruit
other upper division Honorables to attend events: bring your plus one--not
someone else on leadership team
§ Facilitate
interaction between upper-division Honorables and faculty at events
§ Avoid
clustering with other upper-division Honorables at events
§ Avoid
advertising questionable habits
o
Assigned positions + work in the Honors
Office – Reia, Lauren, Logan, Megan
§ President
– Reia (10-12 on Fridays; to work in office)
§ Vice
President – Lauren (hours TBD; to work in office)
§ Treasurer
– Logan (hours TBD; to work in office)
o
Make yearly financial report, process
reimbursements, and collect payments.
o
Recruit successor (“Deputy Treasurer) and
provide training (Spring ’24)
§ President
Emeritus – Megan:
o
Additional Positions
§ Secretary
– Hannah:
§ Crowdfunding
Campaign Coordinator – Saul:
o
Help recruit corporate sponsors for food
provided at Kickoff (dinner and maybe lunch), Olympics Night,
§ Student
Government Liaison – Delanie:
§ First-Year
Student Outreach Coordinator – Emma:
Reach out to possible new members.
§ Homecoming
Captain – Reia and Logan will recruit participants: Homecoming
is September 23rd, 2023.
§ Marketing Student Director – Emily and Gwenny
o
Publish Instagram and Facebook posts
highlighting members of the leadership team (over the summer leading up to
kickoff; 19-day Kickoff Countdown?)
o
Publish Survival Book
§ Crowdfunding Assistant Director – Alexus
§ Honorable
Olympics Coordinator – Allyson and Mickael
o
January/February
o
Awards ceremony
o
Medals?
o
Opening ceremony with House colors/banner
o
Pre-Olympics tournaments
§ Community
Service Coordinator – Felicity:
§ Orenda
House Leader – Connor
§ Dao House Leader – Lindsay
§ Arete
House Leader – Andrew:
§ Eureka
House Leader – Hunter (to be confirmed)
§ EQ5
Coordinator: Eli Grasso (one event each semester)
·
Summer Social (At UC on July 29th
at 2 pm)
o
Welcome/nametag table (name, class,
classification, EQ instructor) – Logan
o
Distribute t-shirts – Saul
o
Bingo (create, distribute, mingle) – Mickeal
o
Ice cream and wooden spoons (purchase, store,
serve, clean up) – Gwenny
o
Spoons (provide instructions, playing cards,
plastic spoons) – Emily
o
Introductions and Instructions – Reia
o
Get-to-know-you question – Dr. Benton
o
Put up signs – Eli
o
All team members –
participate and mingle with incoming first-years
·
Recruitment Report
o
last year: 32 paid up, this year 25; last year:
+intend to pay=34, this year 26; last year: +interviewed/interested, upcoming
interviews=42, this year 29; last year: final #: 38, this year: ?)
o
Recruitment numbers reflect value of
single-occupancy housing option
·
Honors Kickoff Week (August 9-10)
o Reia will
get information about move-in times from housing on 6/20
o Last
year – move-in was 8:30 am to 9:30 am for leadership team on Wednesday, August
9th
o Last
year – 3 pm to 5 pm move in for other honorables
o Wednesday
night:
§ Andrew,
Connor, Reia, and Lindsay will lead a campus tour –
meet at Pesagi lobby at 7:30 pm
§ Volleyball
court at 8 pm – Lindsay will contact BSU to see about using their
volleyball courts
§ Ally will
get water and ice for volleyball
§ Emma will ask
about a cooler
§ Andrew will
bring a speaker
o Thursday
Schedule: (see agenda for details)
§ 12:00
– lunch at cafeteria if they will pay for it, sponsor if not (candidates: Momentum
Campus Ministry, Vision bank, Citizens Bank, BSU, Ada Jobs foundation)
§ 6:00 –
Dinner at Foundation Hall
o Sponsor
possibilities:
Vision Bank or Momentum Campus Ministry (Dr.
Benton)
Citizens Bank
BSU (Gwenny)
Ada Jobs foundation (Saul)
§ 6:20
to 6:25 – Welcome from University President, Honors Director, HSA Faculty
Sponsors, Honors faculty
o Chicken
name game – Lauren and Reia will manage
o White
paper Q&A – Reia, Lauren, Andrew, and Lindsay will make up
panel of answerers. Emma will get paper to cover 3 tables
o Never
have I ever – Reia and Lauren will explain
o Speed
friending – Mickeal will get questions and keep time. Emma will
send Mickael past questions
o Optional
tours – Andrew, Connor, Lindsay, and Reia
·
Convocation (August 17th)
o
Some meet outside UC in the shade to recruit
participants
o
Student presenters – Lauren, Cas, Delanie
o
Keynote (Dr. Michael Scott) if one of the
student presenters can’t make it
o
Formally Introduce Book of Honors (Dr. Wells)
Bring Book to Stage (mask-wearing Honorables to be determined))
o
Send targeted invites to Gen. Ed profs and
profs representing home departments of incoming first-year Honorables)
· Burkean Parlor (August 21st at 7 pm in Chalmers Herman--venue TBC)
·
Sorting Hat Ceremony (August 28th at 7 pm in Chalmers Theater)
o
Ballroom as backup location
o
Games: Bring Me Something and Trivia
Other possibilities: Charades, Music, Simple Relay
o
House colors
§ Dao –
red
§ Arete
– purple
§ Eureka
– green
§ Orenda
– blue
·
Other Honors Events
o
Book Club Coordinator: Hannah Camp (1 book per
quarter; schedule in advance; solicit book recommendations from active members
and Honors Faculty and Board members-who can be featured guests)
o
Casino Night (gambling house points)
o
Mid-year Gathering at Dr. Wells’s house
·
Seven Incentivized Fall Events
o
Convocation (Thursday, August 17 in the Ataloa
o
Burkean Parlor (Monday, August 21 in the Black
Box—if available)
o
Oklahoma Shakespeare Friday (Romeo and Juliet,
September 15—if bus available; Nov 17 if bus not available in September)
o
Showcase (Thursday, November 30)
o
Others to be decided based on fall offerings
·
Treasurer’s Report
o
Current Credit Union Balance: $5,539.65
Current Foundation Balance: $23,044.76
o
Regalia – Student Association will pay full
price (starting fall 2023)
o
Credit Union funds transfer to Bursar account? (decision
pending)
·
Crowdfunding
o
Timing – October/November; start week or two after
homecoming?
·
Possible Trips/Upcoming expenses
o
Shakespeare Romeo and Juliet in September –
depends on bus availability – HSA will subsidize
o
Shakespeare Born with Teeth in November – 55
seats maximum – HSA will not subsidize second Shakespeare trip
o
Senior trip to Mexico City with Dr. King – 13
students, January break – flight – possible off campus engagement experience
o
Junior trip – late spring, will depend on Crowdfunding
– road
Addenda (from 2023 Summer HSA
Leadership Meeting Agenda)
Honors Leadership Positions and
Responsibilities
·
All
o
attend
as many events as possible;
o
recruit
other upper-division Honorables to attend events: bring your plus one
o
help
all feel welcome—especially incoming first-years;
o
propose
new ideas;
o
raise
spirits;
o
model
Honors values.
·
President: Communicate
with all members of the leadership team (Snapchat); manage communication with
all Honorables, write weekly All-Honors email that announces upcoming
point-scoring events, conveys other timely information and gives shout outs for
Honorable achievements; send out Reminds 24-48 hours before upcoming events;
make sure responsibilities are designated and followed-through on; anticipate
problems; coordinate Summer Social and Kickoff.; work with Vice-President and
President Emeritus on The Haunting of Wintersmith Park, Honors Thanksgiving,
and Hot Chocolate Night.
·
Vice President. First volunteer; assume Presidential responsibilities when
President is unavailable; coordinate
Convocation; set dates, reserve venues, determine menus, sell tickets, make
guest lists and program for Honors Banquet and Laude Dinner; work with President and
President Emeritus on The Haunting of Wintersmith Park, Honors Thanksgiving,
and Hot Chocolate Night.
·
Treasurer: Pay
all bills promptly; bring updated budget report to each meeting; make
yearly financial report, process reimbursements, and collect payments; recruit
successor (“Deputy Treasurer) and provide training
·
President Emeritus:
Advise and assist President and other members of the leadership team; expand and maintain contacts with
Honors Alumni; send out weekly Honors Alum emails; work with Vice-President and
President on The Haunting of Wintersmith Park, Honors Thanksgiving, and Hot
Chocolate Night.
·
Secretary: Take
note of responsibilities and pending questions; make sure all tasks have
someone in charge; email minutes to all within 24 hours of each meeting; remind
all 24 hours before upcoming meetings (including Dr. Wells and Dr. Benton).
·
Crowdfunding Campaign Coordinator: Saul. Work with Marketing department,
Dr. Benton, and Crowdfunding assistant director.
·
Student
Government Liaison: Delanie. Keep the Leadership Team informed about campus events
and protocols.
·
First-Year
Student Outreach Coordinator:
Reach out to incoming first-year Honors candidates; send Remind to incoming
first-years, answer questions, encourage attendance at Summer Social and other
events during the semester; coordinate Tastes of Ada events.
·
Homecoming Captain. Manage Honors participation in all Homecoming events (including
parade, Trivia contests, King and Queen nominees, etc.)
·
Marketing
Student Director:
Publish Instagram and Facebook posts highlighting members of the leadership
team (over the summer), and during the year weekly posts highlighting Honors
students.
·
Crowdfunding
Assistant Director.
Work with Crowdfunding Campaign Director.
·
Honorable Olympics Coordinator (Ping Pong, Pool, Tennis, Pickle Ball, Scavenger Hunt, Board Games,
Video Games; plus pizza; January/February?)
·
Community
Service Coordinator: organize
and promote one large community-service/social event each semester.
·
Orenda
House Leader: Promote
events, and manage sign-ins
·
Dao
House Leader: Promote events, and manage sign-ins
·
Arete
House Leader: Promote
events, and manage sign-ins
·
Eureka
House Leader: Promote
events, and manage sign-ins
·
EQ5:
Plan and
promote one EQ5 event for the fall and another for the spring.
Honors
Kickoff Schedule (August 9-10)
August 9
8:30-9:30 Leadership Team Move In (to be confirmed)
3:00-5:00 Honorable Move In (to be
confirmed)
7:30 Tours
8:00 Volleyball (+music, cold water
with ice; other snacks?)
August 10
12:00 Lunch (place TBD)
Hand out t-shirts
12:30 Group photo in front of UC)
12:45 Reconvene in Ballroom
Distribute and Talk
About “Honors Survival Books”
HSA Leaders
Introduce Selves and Explain
·
Engagement points
·
Incentivized Events
·
Other Honors-Sponsored Events
·
Community Service
Survival Book
Autographs and Interviews (a mixer)
6:00 Dinner (Foundation Hall: TBC
6:25 Welcomes from
·
University President
·
Honors Director
·
HSA Faculty Sponsor
·
Honors Faculty
7:00-ish
Chicken Game
HSA Leadership Team
introductions
Other
Upper-Division Honorables: Clubs, Jobs, Activities
White Paper Q&A
Never Have I Ever
Speed Friending
Tours (Optional)
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